Power BI Integration with Powerapps

[DakshinamurthyS]

Hi,

I have a Power Apps canvas app with a dedicated screen for the Power BI dashboard.

There are multiple users working in this app. Can the developer's Power BI connection be shared so that all authorized users can view the dashboard within the app without needing to sign in?

Thanks,

[v-hashadapu · Accepted solution]

Hi @DakshinamurthyS , Thank you for reaching out to the Microsoft Fabric Community Forum.

When you embed a Power BI dashboard in a Power Apps canvas app, each user who views the dashboard must be authenticated with Power BI. The developer’s Power BI connection cannot be shared, every user needs their own access and license. This is because Power BI enforces data security and user-based permissions. It verifies that the logged-in Power Apps user also has rights to the embedded Power BI content.

If the app is for internal employees, the simplest approach is to publish the report to a workspace in Power BI Service (with either Pro or Premium capacity) and grant each user Viewer access to that workspace. This allows users to view the dashboard inside Power Apps without needing separate sign-ins beyond their organizational credentials.

If you want users to see the dashboard without Power BI accounts (for example, in an external-facing app), then you must use Power BI Embedded with an Azure AD service principal (the app owns data model). This way, the app authenticates to Power BI on behalf of the users using an Embedded capacity.

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[v-sgandrathi]

Hi @DakshinamurthyS,

Just wanted to follow up and confirm that everything has been going well on this. Please let me know if there’s anything from our end.
Please feel free to reach out Microsoft fabric community forum.

Thank you.

[v-sgandrathi]

Hi @DakshinamurthyS,

We wanted to follow up to see if our suggestion was helpful. Please let us know how things are progressing and if you are still encountering any issues.

Thank you.

[Krishna_11]

<p>When you embed a Power BI dashboard in a Power Apps canvas app, each user who views the dashboard must be authenticated with Power BI. The developer’s Power BI connection cannot be shared; every user needs their own access and license. This is because Power BI enforces data security and user-based permissions. It verifies that the logged-in Power Apps user also has rights to the embedded Power BI content.</p>

<p>If the app is for <b>internal employees</b>, the simplest approach is to publish the report to a workspace in Power BI Service (with either Pro or Premium capacity) and grant each user Viewer access to that workspace. This allows users to view the dashboard inside Power Apps without needing separate sign-ins beyond their organizational credentials.</p>

<p>If you want users to see the dashboard <b>without Power BI accounts</b> (for example, in an external-facing app), then you must use <b>Power BI Embedded</b> with an Azure AD service principal (the "app owns data" model). This way, the app authenticates to Power BI on behalf of the users using an Embedded capacity.</p>